Next Music Boosters Board meeting is set for Tuesday, February 5 at 7 PM. This is a working meeting for the Board and committees, but all meetings are open and parents welcome to attend.
Complete meeting notes are archived in a private Music Boosters shared drive and available on request.
Summary: November & December Board Meetings
Fundraising & Budget
Barnes and Noble to be held Dec. 8. Lots of volunteer help needed.
Direct donation drive to launch with first email. In years past, most money raised has come from direct ask.
Discussion of other fundraisers to consider: Century Link Field concession stands, another Chipotle fundraiser, MOD pizza fundraiser, mattress sale fundraiser, “Hire the Band” fundraiser
Ask for help getting more organization and parent volunteers for events and bake sales
From September 1 to November 12, 2018, we have had $1917.63 in expenses with only $576.35 in income (as of Nov.), for a net loss of $1341.
Discussion of allocating set amount to each program, starting next year.
Teacher ask for $75 fee at beginning of year goes toward their self-help fund (not controlled by Music Boosters).
Money raised by Music Boosters funds clinicians, travel scholarships, and other fees that support students.
Discussion of pros/cons of large field trip
Jennifer will put in order for t-shirts and quarter zip sweatshirts.(gray with blue and red logo)
Online donations from direct donation drive currently at $1397.40 (as of Dec.)
Chipotle fundraiser netted $576.35
Treasurer detangled Music Booster funds and teacher Self-Help funds. The net income is showing negative on paper, but actually the account is holding steady with expenses similar to income.
Alliance for Education takes a 9% fee from online donations. Treasurer wants to explore setting up the Nathan Hale Music Boosters as its own 501c3 so that funds would not need to flow through the Alliance for Education. Discussion of pros/cons.
Seattle Chamber Music Society is piloting a program for bands where they send in coaches for a few weeks to work with chamber groups. Students in band will be encouraged (especially upper classmen) to form ensembles. For those who commit, I will arrange with SCMS to bring in the coaches.
Ensemble signed up for the Western Washington Orchestra Festival: Saturday 3/16 up at WWU.
Signed up for Edmonds Session again. Students will have opportunity to make a recording of a movement/piece at Edmonds Community College.
Seattle Chamber Music Society has been doing program like mentioned above for strings from many years. Since students in the group have been working in trio and quartet, I will arrange to bring in coaches for them.
4 students have been working as a quartet with ECCHO. They have been enjoying working with this year’s coach and are looking forward to performing at an ECCHO concert in December.
*Concert is coming up on Thursday, Nov. 29th. Will need bake sale organized.
Dan Rowe (Jazz Band)
Jazz Band spent five hours with clinician David Berger, which was funded by the Music Boosters. Really successful. In the future, would like to photograph and better document these types of events.
Jazz Band will participate in the Northshore Jazz Festival on November 17th
Jazz Band will be submitting recordings to the Essential Ellington and Monterey jazz festivals
Barnes & Noble concert on Dec. 8
Jazz band will play for the school during lunch on December 18th
Working on music for putting in a recording to submit for the Monterey festival, due January 12th
Wanting to submit the recording for the Essential Ellington festival, due January 25th. Looking for someone to assist with the recording.
Erica Ewell (Choir and Vocal Jazz)
Four soloists are planning to compete at the Bellevue College jazz festival
Concert choir will be attending EBMEA in March
Erica will be adding another course next semester, which will be a music survey course targeting non-musicians. Erica is teaching part-time now, but will be moving to full-time next year. She is planning to add a survey course next year on African American music. She would also like to add a middle choir level in between choir and vocal jazz.
Combined Eckstein Middle School and Nathan Hale High School holiday choir concert on Wednesday, December 19 at the Nathan Hale Performing Arts Center.
There may be a need for parent staffing of information tables during Nathan Hale High School Information Nights for future and prospective parents/guardians on Wednesday, December 12, 2018 and Tuesday, February 12, 2019 from 6 PM to 7 PM.
Barnes & Noble concert Dec. 8
Sue Pess’ office party
Event at the Wing Luke Museum on December 15
Choir Concert on December 19
Middle School tour with Eckstein and Jane Addams Middle School
Jazz Night on January 24
Bellevue College Jazz Festival on January 26
In March: DeMiero Festival, EBMEA choir festival, Concert choir will join the Orchestra and Wind Ensemble concert on March 13 in preparation for their festival
Need to research how other music boosters raise and manage money.
Need a parent representative from each music group to coordinate volunteers and events for their group (like a Room Parent).
All agreed to not have meeting in January. Next meeting set for Feb. 5.
In addition to bringing baked goods, setting up and cleaning up, we also need one reliable volunteer to pick up Banh Mi sandwiches on Lake City Way and bring them to the school. If you sign up for this, Jen (our fundraising chair) will give you all the details.
We know you guys will rally! If you have not yet volunteered, please consider this easy opportunity to make a difference. If you have volunteered, please consider doing so again and helping lead new volunteers. Thank you!!!
Also, if you’d like to get more regularly involved, we’re hoping to find something akin to a Room Parent for each music discipline (orchestra, choir, band, etc.). If that sounds interesting to you, please send a message to haleinstrumental.
Please join us for a wonderful night of beautiful singing at the combined Eckstein and Hale choir concert.
WHAT: Eckstein and Hale Joint Choir Concert
WHEN: Wednesday, 12/19; 7:00 p.m. – 8:30 p.m. PST
WHERE: Nathan Hale Performing Arts Center
We need baked goodies and a few good volunteers! Nathan Eckstein Middle School parents and Nathan Hale High School Music Boosters are co-sponsoring a bake sale (plus Banh Mi sandwiches). Please consider contributing a homemade or store-bought treat. We also need volunteers to help with other tasks such as setup, sales, and cleanup. Please check out open opportunities and signup here: https://m.signupgenius.com/#!/showSignUp/805054eadaf22a57-weds
Thank you for supporting our young, talented musicians!
Any gift given to Nathan Hale Music Boosters this Giving Tuesday (TODAY!) will make a HUGE difference for our music program.
Your direct donations go directly to support opportunities for our students to be able to attend music festivals and special events, have instruments and sheet music to play, opportunities to learn from expert clinicians, and much more.
The suggested donation is $100 per family, but any amount is welcome, and every little bit helps. (Don’t forget employer matches! They really add up.)
THREE SIMPLE STEPS TO MAKE YOUR CONTRIBUTION:
1. Follow this link to the online donation center (managed by the Alliance for Education) and complete the form.
The designated recipient should be auto-filled as: Nathan Hale Music Boosters – 02214. After submitting, you should receive an email receipt within seconds.
2. Find out if your employer matches charitable gifts. This can double your impact! Make the match through your human resources department. (Please also forward your email receipt (the one you received in step 2) to our co-treasurer, Carmen Brady @ bradyc888 who will track your match to make sure it comes through.
3. Forward this email to any and all friends, family, and extended community members who might be willing to support our music program.
NOTE: If you prefer to donate by check, please make it out to “Alliance for Education/Nathan Hale Music” and add “02214-Nathan Hale Music” in the memo/notes line. Put it in an envelope addressed to the attention of our Fundraising Chair, Jennifer Barrón, and send it to school with your kid to give to their music teacher.
Help make our students’ Dec. 8 holiday performance at Barnes & Noble Northgate a success in one of two ways:
1.While listening to students play (performances from 11 a.m. – 4 p.m.), do some holiday shopping. Proceeds from in-store purchases and the gift wrap table will benefit our music program. Just be sure to mention the Nathan Hale voucher number (12443644) at the register.
2.Volunteer to set up and staff the event. Check out the volunteer opportunities on our Signup Genius page.
As you know, our musicians and singers will be performing in a "Books and Performance" Fundraiser for the Nathan Hale Music Program at Barnes & Noble on Saturday, December 8th from 11 am to 4 pm. Fundraising pays for much-needed sheet music, instruments and instrument repair, expert clinicians, festival fees, and scholarships for students who cannot pay the full cost for field trips and special events.
To make this event a success, we’ll need some volunteer support from you! It’s a really fun day, and volunteering can easily be combined with listening to your child perform and doing some holiday shopping!
Here are some of the ways you can support the music program on December 8:
Help transport large instruments and equipment. We’ll need approximately 5 vehicles. There’s a 10 am shift, meeting at school and driving to Barnes & Noble, and a 4 pm shift, meeting at the store and driving back to school.
Staff the gift-wrapping table. We get to keep 100% of the donations made for gift wrapping! We’ll need two wrappers throughout the day, working in one-hour shifts from 10 am to 4 pm.
Be a greeter. We’ll need someone to greet shoppers and let them know about the fundraiser and distribute the voucher code. This will be broken down into one-hour shifts as well.